Queries and Applications: Queries about this job and completed application forms should be sent to vicki.chastney@irrv.org.uk
ADMINISTRATION OFFICER
Section: Commercial Services
Responsible to: Head of Commercial Services
Working hours: 35 hours per week
Working Pattern: Monday to Friday. Occasional out-of-hours working and overnight stays, as required.
Purpose of the Job
Working within the IRRV Commercial Services team, you’ll manage the IRRV databases, including sourcing new contacts and updating contacts as required on both IRRV APT system and Zoho CRM.
Provide support on the administration side of the IRRV events, publications and advertising from sending confirmations to chasing for missing content.
Specific Duties and Responsibilities
To provide databases for the Chief Executive weekly newsletter.
To look at the existing Marketing database with a view to expanding the contacts / sectors. Research new sectors and services the IRRV could market their commercial services to.
Working with the Sales and Marketing Officer to manage the exhibitors for IRRV conferences. Including, but not limited to, sending confirmations, handling enquiries, sending chases to exhibitors where required, collation of feedback.
Manage the IRRV Publication orders, to include processing new orders and sending confirmations and links to new subscribers.
Liaising with advertisers to remind them of approaching deadlines, chase as required and forward on artwork when received.
NB: It should be noted that this job description is not exhaustive and will require amendment in the light of changed practices and procedures.
Working Arrangements
The applicant will become a permanent home worker but occasional unsocial hours of work and travelling to meetings and Institute events, including overnight stays, will be required.
Safeguarding and Prevent
All applicants will be subject to a basic DBS/ Disclosure Scotland/ Access NI check The Institute follows safer recruitment procedures.
Equality and Diversity
The Institute is committed to equal treatment and opportunity in all aspects of recruitment, selection and employment without regard to gender, race, religion, national origin, ethnicity, disability, gender identity / expression, sexual orientation or any other category protected under the law. The Institute is an equal opportunity employer; committed to a community of inclusion and an environment free from discrimination, harassment and retaliation.
Closing date 5pm on Friday 28th March 2025
Interviews w/c 7th April 2025
If you require any additional information, please contact Vicki Chastney, IRRV, Head of Commercial Services
Email: vicki.chastney@irrv.org.uk
Tel: 020 7691 8979
Application forms should be emailed to Vicki, at the above email address.
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